Limited Service Hotel Displacement Calculator

Stop guessing on group rates.

That 30-room youth sports block at $119 a night feels like an easy yes, until you realize you just filled the house and turned away transient guests who would have paid $149. In a limited-service hotel, where rooms are the revenue, one wrong group can quietly cost you more than it brings in. This calculator turns that call from a gut feeling into a number.

Built for select-service and extended-stay operators, it prices the whole decision in seconds: your group room revenue, the transient you displace net of OTA commission, your true variable cost per occupied room (housekeeping, included breakfast, amenities), the pantry and market profit a crew or team actually adds, and the brand and card fees that come off the top. Then it lands on net contribution per room and tells you, plainly, whether to accept, negotiate, or walk, and the exact rate you would need to quote to break even.

What it does:

• Calculates true net contribution per group room after displacement and every cost, not just room rate times nights.

• Models displaced transient net of OTA commission, using a day-of-week demand forecast so the math reflects your real calendar, not a flat assumption.

• Factors CPOR, included-breakfast cost, and pantry/market profit per occupied room (the spend sports teams and crews actually drive).

• Nets out brand and franchise fees, card and group commissions, and rebates or concessions, with shoulder-night weighting for the nights around the block.

• Returns a clear verdict, ACCEPT, NEGOTIATE, or DECLINE, with a breakeven rate and a recommended counter rate, so a "no" comes with the number that turns it into a "yes."

• Includes a rate-sensitivity table and a side-by-side scenario builder to compare your original against three counter-offers before you pick up the phone.

Set up your property once, and every group inquiry becomes a 60-second, defensible decision. Stop selling out the house at the wrong rate. Quote the number that protects your RevPAR.